Minutes of the Northshield Stallari Meeting
May 5, 2002
Coronet Tournament and Investiture, Korsvag
In attendance: HSH Kitadate-denka (Neil Gilmore), HSH Elashava bas Riva
(Sue Gilbert), HE Robert Thunderous (Mathew Wanat) Lord Heir Northshield,
HE Isabella Falcao da Galinha (Kimberli Wanat) Lady Heir Northshield, THL
Lewina of Sussex (Lauretta Wenger) Principality Seneschal, Lord Alasdair
Calum Montgomery (Jack Welsh) Polaris Herald, Vladimir Volcovich
Syehvrnielesov (Harry Kahan) Principality Earl Marshal, Lady Tatiana
Marana Melville (Tonia Heng) Principality Chirurgeon, THL Gweniver Kenwyn
of Roseveth (Jennifer McNitt) Principality Exchequer, Mistress Liadan na
Caimron (Barbara England) Principality MOA&S.
Guests . Lady Marwen de la Rivere (Gretchen Skaff), Lord Boniface of
Border Downs (Troy Weaver), Lord Lachlan McDougal (Robert K. Huck)
Minutes by Lord Fiskr Hamondsen (Jon Larsen), Stallari Council Secretary.
1. KEG Report
Marwen distributed copies of the KEG report. She asked that all KEG
information gets to the populace via Rodrigo so that there is only one
point of information distribution. The empty KEG seats have been filled.
Gweniver is working with Baroness Ia on KEG financial info, and a draft of
the proposed financial policy should be ready for review by WW. Aleksandre
is studying the policies of other Kingdoms. Laws, finances and
administration are the top three priorities. The laws committee is kicking
into high gear and is holding laws forums with populace. Areas with lots
of impact or options need much discussion. A basic timeline has been
established. There are more questionnaires coming. A basic draft of the
proposed laws will be available by late June. A complete draft should be
ready for populace review by WW. Revisions can be made after the bid goes
in. Lewina expressed a desire to see the new law with the old law and with
the changes highlighted for easy comparison. She also wants to insure that
the law committee is working from the proposed laws now under review and
not from the old set. Marwen will ask Caradoc to produce a comparison set
of revisions, and states that using the pending set of laws fits right in
with the current process. WW will be a big event for kingdom activities. A
KEG breakfast is planned for Saturday morning to allow for maximum
populace participation. Madeline is working with current and past officers
on administrative issues. A kingdom with less bureaucracy takes an amazing
amount of planning and designing. Brigid will work on A&S. Officer
handbooks, criteria, and martial aspects are all being worked on. Final
decisions on award structure and awards transition aren.t crucial until
after the bid is submitted. Gevehard is also working on the official poll.
Marwen suggested a membership drive, since only members vote in the poll.
The KEG can.t fundraise, but they do encourage and push for it. Raito is
looking for copies of Ealdormere.s bid, and Marwen is trying to get a copy
of Lochac.s bid. Raito- The KEG.s job is very important, and the KEG gets
special consideration for its information needs from Stallari. All
Stallari officers should do their best to answer any KEG member.s
questions. If there is doubt about sensitive information, ask the Coronet.
Lords Boniface and Lochlan of Border Downs explained that Armorgeddon has
outgrown their group.s ability to manage. There hasn.t been a bid for
Principality status written yet because they don.t know what Principality
can or will do. Once they know how much Principality will help they will
write a bid.
Principality Officers explained that Armorgeddon is very important to the
Principality and the future kingdom. However, the only people that know
how Armorgeddon works are the locals. Border Downs needs to come up with a
detailed event plan that identifies specific tasks that the local group
will do and which tasks that Principality must do. Until then it.s
impossible for Principality to commit. Mistress Liadan will get a copy of
the Quest for Camelot bid to Border Downs for their perusal.
Motioned, seconded, unanimously passed to accept Nordleigh minutes of
4/20/2002 . approved as written
4. Old Business
A: Coronet Bid
It is hard to get groups to submit bids on the larger scheduled events.
The Windhaven bid was the only bid received. TE Robert and
Isabella have concerns about the size of the site. Discussion
tabled until the site is examined.
B: Calendar of events officer
Stallari affirmed that deputy positions are two-year terms, but the
existing deputy can reapply. A request for applications will be printed in
the Northwatch. Stallari affirmed that incoming Greater Officers can
establish their own deputies as they see fit. Lewina suggested that the
calendar of events officer should be under the chronicler instead of the
seneschal. Raito replied that it is because the calendar officer deals
with laws like distance issues and ad requirements. The position stays
with the seneschal.
Liadan. Plans for Quest are doing well. The site deposit has been paid.
Kelinda will probably be the chirurgeon. There is still a great need for
heralds and marshals. Border Downs is doing feast. It was decided to have
the Schattentor exchequer handle the feast finances. She will reimburse
Border Downs expenses, then split feast profits between Border Downs and
Principality. It should all come out as final expense report items.
Several Outlands royalty will be attending. The Northshield Heirs are
attending Mermaids. There was a brief discussion about conflicting events
on the same weekend. Mermaids doesn.t want to have their event on same
weekend as Quest. Elashava. The event planning meetings should help
prevent this. Raito mentioned that in Ansteorra certain events have their
weekends fixed in law. Nobody present thought that we should do that.
Tatiana. May already has coronet and the long weekend; we are still in the
MidRealm. No decision today.
5. New business not on agenda
A. We have new Heirs! Congratulations to Robert and Isabella.
B. Lewina. Information from the Curia list is included in
agenda. Tarrach is working with Kingdom on some experiments regarding the
Outlands fighting styles.
A. Elashava requested that all Greater Officers provide
reporting summaries for the last two years. The report should be by group
and include whether they were required to file, did they miss reports, and
were they late. Raito- Corporate is not happy with Northshield.s record
of officer reporting. These problems include all local officers and not
just one office. This is a general problem that must be fixed. We can.t
have this problem right now if we want to be a kingdom. I.d rather let the
BOD accept the bid first then let the people decide in the poll if we want
to be kingdom. The populace isn.t aware of their group officers reporting
practices. Tatiana- Chirurgeons only report once a year for Domesday.
Elashava. Please report whatever data you can, especially offices where
suspensions can happen. Courtesy copies of reports aren.t always given to
the group seneschals, and that problem must be fixed. Raito. If the data
isn.t there then the data isn.t there. We want whatever we can get, but we
must analyze what we can. We can.t just say that our reporting is lousy,
we need facts. Greater Officer summary reports are due by June first.
B. Raito. I spoke to the combatants at yesterday.s Coronet
tourney about their entry paperwork. Every ancestor that I.ve talked to
said that combatant information is traditionally poor. This isn.t
acceptable, and it must get better. Had I demanded full and perfect data,
we would have had one perfect application. Lewina- I.ll have a $200 phone
bill trying to get combatant data. We didn.t even have phone numbers for
some entrants. Elashava- We are still educating our people. Lewina- It
shows the intent of the fighters that only three sets of paperwork were
perfect at the beginning of yesterday. Kingdom requires having fighters of
sufficient caliber to serve, and failing the paperwork questions the
sufficient caliber requirement.
C. Elashava- Fina and Persephone.s Circle built notebooks with
all the laws, council of nobles information, etc. Commendations to Fina!
7. LLH . No business at this time.
A: The letter of recommendation was sent to kingdom but we.ve had no
official response yet. Messages on the Curia list say that the Stallari
recommendation has been accepted. The office of Principality Seneschal
will change hands at the next Coronet.
B: Chatelain .The only application is from Marion of
Jararvellir. She is a pharmacy PhD finishing her hospital stint. Stallari
approves her as acting chatelaine until officially announced.
C: Council held some preliminary discussion on preventing competing
events from being held on Principality Event weekends. With the exception
of Mermaids / Quest there might not be a problem to discuss, especially
since the Mermaids group has said that they do not want to compete with
Quest. Further discussion was tabled.
A. A&S Faire . This is Mistress Liadan.s first meeting. She will
study this topic and report later.
B. Kingdom report . Same as above.
C. North Dakota does not allow raffles. An information packet was
put together by Fina and delivered to Stallari by Liadan.
A. Reporting Problems . I very seldom get event reports. This is
a problem I.ll have to address. Quarterly reports aren.t usually a
B. Money . What are the policies on money? When and how does
money move from savings to checking? If money goes into the endowment fund
we can.t use it, but it will be important once its goal is reached. Can we
grow this fund faster? It.s like the 401k of Northshield. Donations are
usually earmarked for a specific use, but could a percentage of
non-specific income like Quest profits go to the endowment fund? Group-
This is information the KEG will need to know too. The Principality
Exchequer will research these topics. Good questions!
C. White scarf treaty . The White Scarf is a treaty between
kingdoms for an award that is not an SCA wide award. It doesn.t
necessarily give a GOA, but it must be the highest rapier award given by a
signatory kingdom, and all signatory kingdoms must recognize White Scarves
from other kingdoms. More discussion will follow, as we get closer to our
own kingdom status.
A. Persephone.s Circle . Alasdair presented five badge choices,
variations on a theme in varying colors. The council unanimously voted to
hate the yellow, black and red. Isabella- We (Persephone.s Circle) need to
do something about this and it needs to be easily reproduced. We support
pageantry and rose tourneys but don.t like the current heraldry. We want a
badge, but don.t want anything too .busy., as these current choices are.
We.d like something simpler. Maybe we should let the order try to come up
with something. Raito- The compass rose is always a lot of work. Alasdair-
We were told to move on this so this is what I came up with. Elashava-
Persephone.s Circle as a name hasn.t and maybe can.t be passed. That needs
future discussion. Alasdair. When we go kingdom the order closes. We can
also go with just a portion of the badge; we don.t need the entire thing.
Vote . The black and white example passed unanimously (sample #1).
B. New award - Children.s award. There was concern about the
wording, .within sight of the coronet.. Raito. Rosamund and I would like
to see laws changes done differently, not just the old law and the new law
but also just the change. Changes can be hard to find. The new award name
came from Caer Anterth who has an order of same name but they will
graciously release the name .Rising Star. to Principality. A motion to
submit award to curia for law was made and seconded. Unanimously in favor.
C. Alasdair is getting to be more pleased with the herald.s
reporting. Many missed their domesdays but only two missed the first
quarter so good progress is being shown. Elashava- We need to be more
proactive and get local officers working on this. People forget deadlines,
reminders are good.
A. One application has been received, copies were handed out.
Eleanor from Racine is the only applicant. She moved to Northshield in
2000. She is the emergency deputy to the society chirurgeon. The council
agrees that her credentials are great. She was chirurgeon for Calontir
when they went kingdom, and was a lady in waiting as Ealdormere became a
kingdom so has ideas for the KEG. Tatiana turns over the office at WW. She
also had another nibble for the job yesterday. Tatiana volunteered to be
the emergency deputy, or Tatiana.s husband will if Tatiana gets the
kingdom chirurgeon office. Elashava moves to accept her on the condition
that no other applications arrive by the deadline, otherwise a decision
must be made on-line or June 1. Second by Alasdair, all in favor.
A. Total cash assets are at about $22,000. All local accounts
need her signature on the signature cards at the banks. Corporate should
handle the sales tax issue. Liadan will email Viscountess Gwyneth next
week to try to get the BOD decisions. Gwen- Some groups have not yet
submitted first quarter reports. Colleges didn.t think they had to report,
but she is working on that. Mare Amethystinum is OFF suspension. Lewina. I
will call the affected seneschals to let them know that their exchequer
reports aren.t in once Gwen lets me know which groups are late.
A. The Chronicler needs the officer letters by May 8th to get
them in the next edition.
15. Next meeting . Castle Fever, then WW.