Help Wanted

Book Reviews Deputy

The Book Reviews Deputy coordinates financial reviews with each local branch every two years, and when there is a change of Branch Exchequer. These duties also include delivering and meeting deadlines for the following:

Maintain a record of most recent book reviews done by each local branch within the Kingdom.
Ensure that book reviews are completed for each branch reaching the two year requirement, or when a new Exchequer is warranted.
Facilitate the book reviews by establishing a time and location that works for the branch Exchequer; inviting the branch Seneschal and branch Emergency Deputy Exchequer to attend; arranging for a qualified Exchequer to serve as reviewer; and arranging for an observer to support the Reviewer.
Provide necessary printed materials or online files to allow the branch Exchequer to prepare for the review, and to allow the reviewer to conduct a thorough review.
Maintain electronic copies of completed reviews in the Kingdom electronic storage system, and any hard copies as may be required by Kingdom or Society Financial Policies or Handbooks.
Time Commitments: Workload will vary, but may increase up to 10+ hours per week during the two-year book review cycle. Do expect to travel during this time. There will be Branch Exchequers that may not be able to travel, and you may need to travel to meet with them. Also, expect travel on non-event days/weekends. In addition, a monthly online meeting with the Kingdom Exchequer and other Deputies using Zoom or TEAMS is typical.
Required for this position are:
Dependable email access
Dependable phone access
Moderate proficiency with Google Sheets and similar spreadsheet applications
Moderate proficiency with Google Docs and similar word processing applications
Ability to clearly communicate verbally and in writing, i.e. in person and via email, phone, and inwritten reports
Ability to travel as needed
Working knowledge of Book Review materials, processes, staffing requirements, etc.
Send Applications to the Kingdom Exchequer

Warrants Deputy

The Warrants Deputy assists the Kingdom Exchequer with the warranting process and tracking of membership expiration. These duties also include delivering and meeting deadlines for the following:

Ensure that any applying Branch Exchequer and/or Branch Emergency Deputy Exchequer has no conflict with residency and office requirements.
Provide an updated Warrant list to the Kingdom Exchequer in time for Their Majesties to approve at Coronation.
Provide updated changes on Branch/Emergency Deputy Exchequers to the Regional Exchequers, the Exchequer Education Deputy, the Book Reviews Deputy, and IT Exchequer Assistant.
Maintain the list of warranted Exchequers, sending reminders to those Exchequers whose membership will soon lapse. Time Commitments Workload will vary but expect to put in an average of 4 hours a month. Meeting travel is not required for this position, but a monthly online meeting with the Kingdom Exchequer and other Deputies using Zoom or TEAMS is typical. Required for this position are: Dependable email access
Dependable phone access
Moderate proficiency with Google Sheets and similar spreadsheet applications
Moderate proficiency with Google Docs and similar word processing applications
Ability to clearly communicate verbally and in writing, i.e. in person and via email, phone, and inwritten reports
Working knowledge of warranting requirements as defined in Kingdom and Society Financial Policies and Handbooks.
Send Applications to the Kingdom Exchequer

Kingdom Minister of Arts and Sciences

We are currently taking applications for Kingdom Minister of Arts and Sciences. Inquiries and applications should be sent to the current Kingdom Minister of Arts and Sciences.

Please see the job description here: http://northshield.org/Resources/PDF/JobDesc/KMOAS_job_description.pdf

Kingdom Youth Officer

Please see the job description here: http://northshield.org/Resources/PDF/JobDesc/YouthJobDescription.pdf

Inquiries and applications should be sent to the Kingdom Seneschal. Open until filled.

Woodlands A&S Regional Deputy
Please see the job description here: http://northshield.org/Resources/PDF/JobDesc/RegionalAandSDeputyJobDesc.pdf

Inquiries and applications should be sent to the Kingdom Minister of Arts and Sciences. Open until filled.

Lakes A&S Regional Deputy
Please see the job description here: http://northshield.org/Resources/PDF/JobDesc/RegionalAandSDeputyJobDesc.pdf

Inquiries and applications should be sent to the Kingdom Minister of Arts and Sciences. Open until filled.

Plains A&S Regional Deputy
Please see the job description here: http://northshield.org/Resources/PDF/JobDesc/JobDescription_RegionalSeneschal.pdf

Inquiries and applications should be sent to the Kingdom Seneschal. Open until filled.

Central Regional Seneschal
Please see the job description here: http://northshield.org/Resources/PDF/JobDesc/RegionalAandSDeputyJobDesc.pdf

Inquiries and applications should be sent to the Kingdom Seneschal. Open until filled.
SUN Chancellor
Please see the job description here: ttp://northshield.org/Resources/PDF/JobDesc/KingdomSUNChancellorjobdesc.pdf

Inquiries and applications should be sent to the Kingdom Minister of Arts anc Sciences. Open until filled.

Minister of Protocol

The Minister of Protocol (MoP) is responsible for the maintenance of the Boke of Ceremony. The MoP reports to Polaris Principal Herald. This is primarily an administrative role. This position will be open until filled. The MoP is responsible for delivering and meeting deadlines for the following:

– Ensure consistent and up-to-date documentation in the Boke of Ceremony.

– Ensure consistent and reliable records of prior versions of the Boke of Ceremony are maintained.

– Ensure that the Boke of Ceremony complies with any new guidance or requirements from society, Stallari, and Polaris.

– Draft new ceremonies for review by Polaris and Stallari and update existing ceremonies as requested.

– Provide advice and guidance to anyone seeking assistance with the Boke of Ceremony.

– Provide advice and guidance regarding matters of protocol.

– Compile quarterly reports for Polaris

– Maintain any relevant email lists and social media groups.

– Maintain any relevant handbooks, resources, and other forms.

The workload will vary but expect to put in an average of 1 hour a month with occasional commitments of up to 10 hours for meetings, Boke overhauls, and updates

Requirements:

– Dependable email access

– Dependable high-speed internet access

– Dependable social media access is nice to have but not required

– Demonstratable experience in heraldry, ceremonies, and protocol

– Moderate proficiency with data management

– Moderate proficiency with Google Sheets and similar spreadsheet applications

– Moderate proficiency with Google Docs and similar word processing applications

– Moderate proficiency with Microsoft Teams and similar document management applications

– Ability to clearly communicate verbally and in writing, i.e., in person and via email, phone, and in written reports

– Working knowledge of relevant procedures and processes

Kingdom Central and Western Regional Deputy Exchequers

Are you good at helping volunteers meet their deadlines? Can you gently but firmly remind folks that their reports are due? The Regional Deputy Exchequers are assigned 10-12 local group exchequers, and charged to see that their reports are submitted by email in a timely manner.

When they arrive, the Regional Deputy reviews them to ensure that they are complete (there's a quick check on one page that may raise a red flag). If there are issues, and your spreadsheet skills allow you to troubleshoot the problem, you could do that. If not, you need to let the Kingdom Exchequer know so they can intervene.

When the reports are complete and correct, the Regional Deputy posts them to the appropriate folder in the Kingdom's SharePoint system. As each reporting deadline passes, you should inform the Kingdom Exchequer if any groups have not submitted materials; or let you know if they will be delayed, and if so, for how long.

If you'd be interested in one of these positions, please review the formal job description, and then email me at exchequer@northshield.org. Please include a brief summary of your involvement in the SCA, your spreadsheet skills, and any other information you think would be helpful.

http://northshield.org/Resources/PDF/JobDesc/RegionalDeputyExchequerJobDesc.pdf

Media Relations Deputy

The Media Relations Deputy is the contact person for any questions from local groups about working with the media.

This person will ensure all reportable events are communicated to the Chronicler, who will report it to the Kingdom Seneschal and the Deputy Society Seneschal for Media Relations. This includes all contact with the media.
This deputy is also responsible for making sure all groups report any media contact within the seven day policy. If anything happens that could produce negative media, this person contacts the Chronicler, who reports it to Deputy Society Seneschal for Media Relations immediately, and does what he/she can to prevent any negative publicity.

This person is also the main media contact for the Kingdom of Northshield. More information about this position available in the "Media Relations and External Publicity" policy from the Society Seneschal.

The Media Deputy should introduce themselves to event organizers. If there is media presence at the event, the deputy should make sure the person is comfortable working with the media. If they are not, the Media Deputy should work with the press.

If media presence is known prior to the event, the Media Deputy is responsible
to work with local group members to prepare them for working with the press and to ensure they know the key information, such as highlighing the educational component, family-friendly activities, and the safety measures and training required for certain activities.

The Media Deputy will receive Google Alerts. The deputy will view them and if they pertain to our Kingdom, they will follow up or just record them in the report, which is submitted to the Chroniclor on a quarterly basis.

If requested, the Media Deputy is responsible for press-kit materials to local groups and individuals.

The time requirements of this office varies from 1 hour a month to 3 hours, if the Media Deputy is need to work with the press at an event.

Posted by: Abelard die Elster Kingdom Webminister (KLO) on 1/1/1900